Input Needed: Implementation of Batch Editing Permissions
Hi Everyone,
We have had a member library request that their staff have access to the
batch item editing tool in Koha. This is currently not a permission in the
"General Staff" permissions group. It is only part of the "Advanced
Cataloger" or "Director" level permissions group. This tool allows staff to
modify fields like item status and location (basically any field in the
item record) for large numbers of item records at once, which can
significantly improve efficiency for collection maintenance projects.
Before we make this change, we would like your input on how to best manage
the permissions. Because this affects the entire consortium, we are
considering two implementation options:
Option 1: Add Batch Item Editing to Existing Group. Include the
permission in the current "General Staff" group, giving everyone in that
permissions group across all libraries in the consortium access to that
tool.
Option 2: Create a New Group that includes Batch Item Editing. Create
a separate permission group (slotted between "General Staff" and "Advanced
Cataloger"). This would allow each director to decide individually which of
their staff members should have this access by changing their assigned
permission group.
While the primary benefit of this tool is efficiency and time savings, it
is important to note the potential drawback.. Because this feature allows
for major changes to large numbers of item records at once, any mistakes
that are not caught quickly can be difficult to reverse and may require
significant manual work to correct each individual record as they are
identified. Please note that staff would only have the ability to batch
edit their own home library's item records; they would not be able to
modify the records of any other library in the consortium.
Please let us know which of these two methods your library would prefer. We
want to ensure we choose a path that balances efficiency with the level of
control each director needs over their own staff's permissions.
Once we gathered a bit of input from all of you, we will move forward with
the implementation and notify everyone when changes to the permissions
group(s) have been made.
Thank you for your feedback!
Marie D. Hyatt (she/her)
LIBRARY RESOURCES PROGRAM MANAGER
State Library Division https://library.utah.gov/ | 801.715.6756
250 North 1950 West, Ste. A
Salt Lake City, Utah 84116-7901
https://www.facebook.com/UtahStateLibrary/
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Nephi Public Library would prefer option 2. We don't do Batch Editing so I
don't need my staff to have access to this.
Thanks
Ruth Bonzo
On Wed, Feb 25, 2026, 12:55 PM Marie Hyatt via Juniper <
juniper@lists.library.utah.gov> wrote:
Hi Everyone,
We have had a member library request that their staff have access to the
batch item editing tool in Koha. This is currently not a permission in
the "General Staff" permissions group. It is only part of the "Advanced
Cataloger" or "Director" level permissions group. This tool allows staff
to modify fields like item status and location (basically any field in
the item record) for large numbers of item records at once, which can
significantly improve efficiency for collection maintenance projects.
Before we make this change, we would like your input on how to best
manage the permissions. Because this affects the entire consortium, we are
considering two implementation options:
-
*Option 1: Add Batch Item Editing to Existing Group.* Include the
permission in the current "General Staff" group, giving everyone in that
permissions group across all libraries in the consortium access to
that tool.
-
*Option 2: Create a New Group that includes Batch Item Editing.*
Create a separate permission group (slotted between "General Staff" and
"Advanced Cataloger"). This would allow each director to decide
individually which of their staff members should have this access by
changing their assigned permission group.
While the primary benefit of this tool is efficiency and time savings, it
is important to note the potential drawback.. Because this feature allows
for major changes to large numbers of item records at once, any mistakes
that are not caught quickly can be difficult to reverse and may require
significant manual work to correct each individual record as they are
identified. Please note that staff would only have the ability to batch
edit their own home library's item records; they would not be able to
modify the records of any other library in the consortium.
Please let us know which of these two methods your library would prefer.
We want to ensure we choose a path that balances efficiency with the level
of control each director needs over their own staff's permissions.
Once we gathered a bit of input from all of you, we will move forward
with the implementation and notify everyone when changes to the
permissions group(s) have been made.
Thank you for your feedback!
Marie D. Hyatt (she/her)
LIBRARY RESOURCES PROGRAM MANAGER
State Library Division https://library.utah.gov/ | 801.715.6756
250 North 1950 West, Ste. A
Salt Lake City, Utah 84116-7901
https://www.facebook.com/UtahStateLibrary/
https://www.instagram.com/utahstatelibrary/
*My email address has changed to mariehyatt@utah.gov
mariehyatt@utah.gov. Please update your address book accordingly. *
Sign up for our newsletter! https://library.utah.gov/publications/
Currently Reading
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Morgan County Library has no preference. We don’t do batch editing, either.
Erin Bott
Director
Morgan County Library
50 North 100 West
Morgan, UT 84050
Phone: 801-845-4075
From: Ruth Bonzo via Juniper juniper@lists.library.utah.gov
Sent: Thursday, February 26, 2026 9:02 AM
To: Marie Hyatt mariehyatt@utah.gov
Cc: juniper@lists.library.utah.gov
Subject: [Juniper] Re: Input Needed: Implementation of Batch Editing Permissions
CAUTION: This email originated from outside of Morgan County. Do not click links or open attachments unless you recognize the sender and know the content is safe. If you are unsure please contact Jeremy or Brandon.
Nephi Public Library would prefer option 2. We don't do Batch Editing so I don't need my staff to have access to this.
Thanks
Ruth Bonzo
On Wed, Feb 25, 2026, 12:55 PM Marie Hyatt via Juniper <juniper@lists.library.utah.govmailto:juniper@lists.library.utah.gov> wrote:
Hi Everyone,
We have had a member library request that their staff have access to the batch item editing tool in Koha. This is currently not a permission in the "General Staff" permissions group. It is only part of the "Advanced Cataloger" or "Director" level permissions group. This tool allows staff to modify fields like item status and location (basically any field in the item record) for large numbers of item records at once, which can significantly improve efficiency for collection maintenance projects.
Before we make this change, we would like your input on how to best manage the permissions. Because this affects the entire consortium, we are considering two implementation options:
- Option 1: Add Batch Item Editing to Existing Group. Include the permission in the current "General Staff" group, giving everyone in that permissions group across all libraries in the consortium access to that tool.
- Option 2: Create a New Group that includes Batch Item Editing. Create a separate permission group (slotted between "General Staff" and "Advanced Cataloger"). This would allow each director to decide individually which of their staff members should have this access by changing their assigned permission group.
While the primary benefit of this tool is efficiency and time savings, it is important to note the potential drawback.. Because this feature allows for major changes to large numbers of item records at once, any mistakes that are not caught quickly can be difficult to reverse and may require significant manual work to correct each individual record as they are identified. Please note that staff would only have the ability to batch edit their own home library's item records; they would not be able to modify the records of any other library in the consortium.
Please let us know which of these two methods your library would prefer. We want to ensure we choose a path that balances efficiency with the level of control each director needs over their own staff's permissions.
Once we gathered a bit of input from all of you, we will move forward with the implementation and notify everyone when changes to the permissions group(s) have been made.
Thank you for your feedback!
[https://lh7-us.googleusercontent.com/S23mavuP2knrQbemrUrTwayB-aGVAwqoefIlcgLRnOer-u10gRA6J_CdNQzf5bMZn3Kdo-AeQPqhEsHVEGg9yhJuudf_8yPHJuSkSMfPxtCG3fZjFW75i0jtzEgPP2Sx0vvKx5ZuePywmDlgIWcKuVQ]
Marie D. Hyatt (she/her)
LIBRARY RESOURCES PROGRAM MANAGER
State Library Divisionhttps://library.utah.gov/ | 801.715.6756
250 North 1950 West, Ste. A
Salt Lake City, Utah 84116-7901
[https://lh7-us.googleusercontent.com/r51N7NkCt2BliF2AbKBPDnYuykUQ_xgXe6jyCKutAQFukiT-mGRgRIOTeuw-kj-RQRt6JutzUGNfYOmfQjhxj04xRwUAifxD3vf5qRTvOJ6bglGw-Ytd3FX-3FFJPkMZ1rzlJ4fePevy8tskiVp9T4o]https://www.facebook.com/UtahStateLibrary/[https://lh7-us.googleusercontent.com/G4bJhoTBXIaOlUVAZiUIc6BDTXUxpWYVSJgtM2_1HyWQBgiMFgNIo9lDObCoqgZlDIDwn225dnt4ypO2JwE47w1Vsmo4AzsUP1-m-OW-EnJhjwEyzjA1CgSj8Q506KYhd1F-N6CwGVVw_zA-eHoCnwE]https://www.instagram.com/utahstatelibrary/
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We're also happy to keep that in the realm of cataloger/director, but option two is what we'd pick if we need another category.
Thanks,
[cid:0debc630-a996-4529-bbc2-2ff8fc9a8bef]
From: Erin Bott via Juniper juniper@lists.library.utah.gov
Sent: Thursday, February 26, 2026 2:49 PM
To: Ruth Bonzo rbonzo@nephi.utah.gov; Marie Hyatt mariehyatt@utah.gov
Cc: juniper@lists.library.utah.gov juniper@lists.library.utah.gov
Subject: [Juniper] Re: Input Needed: Implementation of Batch Editing Permissions
Morgan County Library has no preference. We don’t do batch editing, either.
Erin Bott
Director
Morgan County Library
50 North 100 West
Morgan, UT 84050
Phone: 801-845-4075
From: Ruth Bonzo via Juniper juniper@lists.library.utah.gov
Sent: Thursday, February 26, 2026 9:02 AM
To: Marie Hyatt mariehyatt@utah.gov
Cc: juniper@lists.library.utah.gov
Subject: [Juniper] Re: Input Needed: Implementation of Batch Editing Permissions
CAUTION: This email originated from outside of Morgan County. Do not click links or open attachments unless you recognize the sender and know the content is safe. If you are unsure please contact Jeremy or Brandon.
Nephi Public Library would prefer option 2. We don't do Batch Editing so I don't need my staff to have access to this.
Thanks
Ruth Bonzo
On Wed, Feb 25, 2026, 12:55 PM Marie Hyatt via Juniper <juniper@lists.library.utah.govmailto:juniper@lists.library.utah.gov> wrote:
Hi Everyone,
We have had a member library request that their staff have access to the batch item editing tool in Koha. This is currently not a permission in the "General Staff" permissions group. It is only part of the "Advanced Cataloger" or "Director" level permissions group. This tool allows staff to modify fields like item status and location (basically any field in the item record) for large numbers of item records at once, which can significantly improve efficiency for collection maintenance projects.
Before we make this change, we would like your input on how to best manage the permissions. Because this affects the entire consortium, we are considering two implementation options:
- Option 1: Add Batch Item Editing to Existing Group. Include the permission in the current "General Staff" group, giving everyone in that permissions group across all libraries in the consortium access to that tool.
- Option 2: Create a New Group that includes Batch Item Editing. Create a separate permission group (slotted between "General Staff" and "Advanced Cataloger"). This would allow each director to decide individually which of their staff members should have this access by changing their assigned permission group.
While the primary benefit of this tool is efficiency and time savings, it is important to note the potential drawback.. Because this feature allows for major changes to large numbers of item records at once, any mistakes that are not caught quickly can be difficult to reverse and may require significant manual work to correct each individual record as they are identified. Please note that staff would only have the ability to batch edit their own home library's item records; they would not be able to modify the records of any other library in the consortium.
Please let us know which of these two methods your library would prefer. We want to ensure we choose a path that balances efficiency with the level of control each director needs over their own staff's permissions.
Once we gathered a bit of input from all of you, we will move forward with the implementation and notify everyone when changes to the permissions group(s) have been made.
Thank you for your feedback!
[https://lh7-us.googleusercontent.com/S23mavuP2knrQbemrUrTwayB-aGVAwqoefIlcgLRnOer-u10gRA6J_CdNQzf5bMZn3Kdo-AeQPqhEsHVEGg9yhJuudf_8yPHJuSkSMfPxtCG3fZjFW75i0jtzEgPP2Sx0vvKx5ZuePywmDlgIWcKuVQ]
Marie D. Hyatt (she/her)
LIBRARY RESOURCES PROGRAM MANAGER
State Library Divisionhttps://library.utah.gov/ | 801.715.6756
250 North 1950 West, Ste. A
Salt Lake City, Utah 84116-7901
[https://lh7-us.googleusercontent.com/r51N7NkCt2BliF2AbKBPDnYuykUQ_xgXe6jyCKutAQFukiT-mGRgRIOTeuw-kj-RQRt6JutzUGNfYOmfQjhxj04xRwUAifxD3vf5qRTvOJ6bglGw-Ytd3FX-3FFJPkMZ1rzlJ4fePevy8tskiVp9T4o]https://www.facebook.com/UtahStateLibrary/[https://lh7-us.googleusercontent.com/G4bJhoTBXIaOlUVAZiUIc6BDTXUxpWYVSJgtM2_1HyWQBgiMFgNIo9lDObCoqgZlDIDwn225dnt4ypO2JwE47w1Vsmo4AzsUP1-m-OW-EnJhjwEyzjA1CgSj8Q506KYhd1F-N6CwGVVw_zA-eHoCnwE]https://www.instagram.com/utahstatelibrary/
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